Sheet 09 · records retained
This sheet is short because the list is short, and specific because a general statement about data would not tell a supplier or a delivery point anything they could check. Where a retention period is set by law rather than by this office, that is said plainly.
Nothing is kept because it might be interesting later. A file with no reason to exist is closed.
The rule the rest of this sheet is an application of
Records of goods in
Receiving produces the longest-lived records in the unit: the booking-in record for each vehicle, the signed delivery note, any discrepancy lines with their times, and the bench photographs taken against a damage line.
Records of goods out
Despatch produces the copy despatch note for each drop and the lane sheet showing which pallets went on which vehicle in which order. Both are filed once the vehicle has left the yard.
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This site is a set of static files. It has no accounts, no login, no contact form and no server-side processing, so there is nothing for it to collect. Row by row, what that means:
| Mechanism | What this site does | What it therefore holds |
|---|---|---|
| Cookies01 | None is set by any page. | Nothing, which is why there is no cookie banner to dismiss. |
| Analytics02 | No analytics, tag manager, pixel or tracking script is present. | No page views, no sessions, no visitor record of any kind. |
| Embeds03 | No third-party embed, advertising frame or map frame. The map on the Slough sheet is drawn as vector graphics inside the page. | Nothing. An embed would hand a reader to a host this office does not control. |
| External requests04 | One, made by every page: a web font stylesheet from Google Fonts, which is how the typefaces load. | Nothing here. Nothing else is fetched from any other host. |
| The working sheets05 | The container fill sheet and the pallet fit sheet run entirely in the browser. | Nothing. The figures typed in are not transmitted, not saved to the device, and gone when the page is closed. |
Both sheets print their own division on screen precisely so the result can be checked by hand. They are working aids for a clipboard, not a record: nothing either sheet produces is retained by this office unless somebody writes it onto a lane sheet themselves.
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A file has a life, and the drawing below is let across the gutter because both halves of the floor feed the same one.
Goods in the files kept
Supplier and customer records hold a business name, a trading address, a delivery address, a booking contact and the transaction history — the minimum needed to book a slot and send a pallet to the right place.
Goods out how long
Correspondence by email with the trade address is kept while it is live and then filed with the transaction it relates to. Operational records — booking-in records, discrepancy lines, bench photographs, pick lists, lane sheets and copy despatch notes — are kept because a query about a delivery can only be answered from them, and are disposed of once such a query could no longer arise.
Accounting and tax records are kept for the periods a private company is required to keep them under the Companies Act 2006 and by HM Revenue & Customs, whichever is the longer in a given case.
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One address reaches the office that holds the files, and one short list is everything this site publishes about the company itself.
A request that quotes a reference is answered fastest.
These appear on every sheet of this site, and nothing else about the company does.